SharePoint Governance

Microsoft SharePoint is achieving meteoric success in the enterprise arena. Its robust content management and enterprise search make it extremely attractive to enterprises as they strive to support collaboration and information-sharing across departments and geographies. With the launch of SharePoint 2010, there will be increasing use of SharePoint as an enterprise-wide collaboration platform.

However, SharePoint governance must be treated seriously if enterprises are to reap the rewards of a single, common platform for document storage. Research from AIIM reveals that 59% of enterprises have no real plan for SharePoint's use - and this is extremely risky.

When moving data to any target CMS, efficient content migration is a challenging issue: duplicated files, ineffective taxonomies, content stored outside the Corporate IA, can cause a major headache. Unless content is structured and controlled effectively in SharePoint as part of an Content Governance strategy, companies are destined to simply repeat the poor practices of old, leading to poor findability and ineffective knowledge sharing, as well as a high TCO.

Adding to the challenge is the sheer volume of content that is candidate for being stored, managed and maintained within an enterprise implementation of SharePoint. With prior consideration given to removing duplication the volume of content to be migrated can be reduced by up to 50%, while correct classification will make the content findable and usable in the new environment.

Vamosa has extensive experience working with SharePoint and can provide many examples of large scale migrations with some of the world's largest companies.

Next Steps

SharePoint Migration: Five steps to achieving effective governance for complex projects