Document Migration

What are the Key Document Migration Issues?

If you use a Document Management System (DMS) to manage document based content you will already know that one of the key issues faced is how to move existing content into the new system.

On paper document migration looks relatively easy. A team of people could spend the next six months copying files and documents from their existing location into the DMS.

A document migration does not simply mean changing a few attributes and then placing the content in a slightly different information architecture. Document migrations involve the wholesale change of properties, storage, information architecture and content lifecycle, therefore document migration projects tend to involve hundreds of minor changes to very large volumes of data. This can potentially become incredibly time-consuming and frustrating.

To achieve an effective document migration project you will need to consider:

  • How many files can one person move in one day? A document migration project of only 100,000 pages might take anywhere between 10 to 100 days to complete.
  • What happens during this move? Do you place a content freeze over all of the files and documents for the duration of the migration project? What about moving attached documents and handling internal and external links? How can you incorporate this functionality into your document migration strategy?

Migrating documents is intricate and difficult to put back together. To reduce this confusion and to improve data quality, eliminate redundant information and match the requirements of your new system, you really need a tried and tested method.

Vamosa is the world pioneer in developing software, solutions and best practice methods for high volume document migration projects. Vamosa Content Migrator enables you to successfully implement your document management strategies by automating the process of moving documents into any DMS. Vamosa Expert Services , with their collective experience gained on over one hundred client projects can assist in implementing best practice content quality processes.