What are the Key Document Migration Issues?
If you use a Document Management System (DMS) to manage document based content you will already know that one of the key issues faced is how to move existing content into the new system.
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On paper document migration looks relatively easy. A team of people could spend the next six months copying files and documents from their existing location into the DMS. This is not such a simple proposition - document migration projects tend to involve hundreds of minor changes to very large volumes of data. This can potentially become incredibly time-consuming and frustrating. |
To achieve an effective document migration project you will need to consider:
- How many files can one person move in one day? Some customers quote from two pages to 200 documents per day. A document migration project of only 1000 pages might take anywhere between 50 to 500 days to complete.
- What happens during this move? Do you place a content freeze over all of the files and documents for the duration of the migration project? What about moving attached documents and handling internal and external links? How can you incorporate this functionality into your document migration strategy?
Migrating documents is like unravelling a ball of rubber bands: intricate and difficult to put back together. To reduce this confusion and to improve data quality, eliminate redundant information and match the requirements of your new system, you really need a tried and tested method.
Vamosa is the world pioneer in developing software, solutions and best practice methods for high volume document migration projects. Vamosa's expert services enable you to successfully implement your document management strategies when moving documents and web content into any CMS.
